How to Enroll Online
Please refer to the following information on how to complete enrollment procedures online, pay your enrollment procedure fees, and send your enrollment documents.
Enter your personal information
Information to be entered during online enrollment procedures
| Contents | Register | Correction | Notes | |
|---|---|---|---|---|
| 1 | Personal information | 〇 | 〇 | ・If your address changed from the time of application, please replace by new address. ・If only successful applicant (rest of the family members do not move) moves to Beppu City, home address change is not required. ・If you were living in the school dormitory or abroad at the time of application, please change your home address. ※ Note there is some information that cannot be changed online. For example: Name etc. |
| 2 | Tuition payment slip sending information | 〇 | ― | Enter correct information asking your parents or guardians |
| 3 | Parents, guardian, guarantor information | 〇 | ― | |
| 4 | Questionnaire of Health condition | 〇 | ― | |
| 5 | Questionnaire of Measles and Rubella vaccination history | 〇 | ― |
How to check your status
Status terms are defined as shown in the table below.
| Status | Meaning |
|---|---|
| Not entered | You have not entered the information |
| Entries not completed | You have started entering the information but not completed it |
| Completed | You have finished entering the information |
◆ Student health questionnaire and measles and rubella vaccination history
Personal information obtained at the time of admission and health examination is intended to be used for health management during your time as a student at APU. It will not be used for any other purpose or disclosed to a third party without your consent. Therefore, please enter the information truthfully.
※ The university may contact the registered contact information to confirm the information you have entered. Please make sure that the students and their parents/guardians have a common understanding of the health condition provided.
In Japan, it is encouraged to inoculate measles and rubella individual or MR vaccine (combination vaccine for Measles and Rubella), which are highly infectious and feared to become severe, twice in total from kindergarten age to school age. Please check the vaccination record in the Mother and Child Handbook and enter the date of vaccination for measles and rubella.
- * If you have no vaccination record, only one-time vaccination or your antibody titer test is negative, we strongly recommend you to be inoculated each of above vaccines.
- * MMR vaccine (measles / rubella / mumps mixed vaccine) has not been used for a long time in Japan.
- * If you do not know the date of vaccination due to loss of the Mother and Child Handbook, select "No" in question 1 or 2, and "Yes" in question 3 or 4.
Upload ID photograph
How to upload your ID photograph
Upload an ID photograph.
The photograph you upload will be used for your Student ID Card, so please be sure to follow the on-screen instructions carefully when uploading.
Check here for photograph specifications.
- Select your ID photograph file and click Next.
- Edit your photograph (crop, rotate, alter size) in accordance with the on-screen instructions. Once you are satisfied, click Crop Photograph.
- Click OK when a message appears to say that your photograph has been cropped.
- Review the cropped photograph to check that it conforms to the specifications for an ID photograph.
Once you are satisfied, click the Register button.
Pay the enrollment procedure fees
After logging in to the online enrollment procedures system, select your preferred method – credit card, Pay-easy at a financial institution ATM, online banking, or at convenience store. Alternatively, download a bank transfer request form and use it to pay over the counter at a bank, credit unit, or other financial institution that handles wire transfers. The financial institution will issue a stamped transfer receipt: please retain this until you enter APU.
*The maximum payment amount that can be processed at a convenience store is 300,000 yen (including administrative fees).
＊Payment methods for those who received the Notification of Acceptance in March
Please pay the First and Second installment of enrollment procedure fees at the same time.
*Points to note for bank transfer payment
- The APU transfer request form cannot be used at Japan Post Bank. Please use a different financial institution.
- Please do not alter the details printed on the transfer request form.
- Transfers paid using cash to the value of over 100,000 yen required the payee (person who goes to the counter to pay) to present proof of their identity (driver’s license, health insurance certificate, passport, etc.). For details, please contact your financial institution.
*You may need to pay a processing charge in addition to the actual fees due.
Haw to pay enrollment procedure fees is here
How to check your status
Status terms are defined as shown in the table below. In the case of payment by bank transfer, please understand that it may take several days before the status is updated.
| Status | Meaning |
|---|---|
| Not paid | You have not made a payment |
| First installment of enrollment procedure fees paid | You have paid the first installment of enrollment procedure fees (entrance fee) and (if applicable) AP House entrance fee |
| Second installment of enrollment procedure fees paid | You have paid the second installment of enrollment procedure fees (first semester tuition, membership fees) |
Send enrollment documents
Place the required documents in the envelope provided by APU and send them by express simplified registered postal mail by the deadline specified in the red section of the table on pp.2-3 of the Handbook of Enrollment Procedures. If you are sending your documents from outside Japan, please ensure that they will arrive by the application deadline.
Please refer to pp. 15-21 for a list of documents you need to submit, and complete them using a non-erasable black ballpoint pen. You may use correction fluid to amend any errors in your entries.
How to check your status
Status terms are defined as shown in the table below.
| Status | Meaning |
|---|---|
| Not received | Your documents have not arrived at APU yet |
| Received (currently checking) | Your documents have arrived and are being checked |
| Following up on missing documents/information | Your documents have arrived and APU is following up on some missing items |
| Completed | Your enrollment documents have been received and confirmed |