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User Guide / Start Your Application

【Important information from the University】

Unavoidable circumstances may result in changes in the University's policies and guidelines. Please note that in cases where any changes are made, the latest information are to be updated on the APUmate admissions website (https://www.apumate.net/).

 

Notes on Payment of Application Fee

If an error screen is displayed during the process of paying the Application Fee by credit card, or if you click Back on your browser before the payment process is finished,please leave the online application system and wait for around ten minutes. Then click the "Check Application" button in the top right of the screen, log in, and check if the payment has been processed successfully.
When using a convenience store for payment of the examination fee, even if “0000000000000000” is displayed in the phone number field on the payment screen, there is no problem to proceed to the next step.

User Guide

If you are applying for the first time, please check the information below, consent to the Handling of Personal Information statement, then begin your online application by clicking theApply Onlinebutton in the top section of the screen.

Registration must be completed from 1:00 pm on the opening day of the application period until 11:59 pm on the closing day of the application period.Time is Japan Standard Time.

Please use the Check Application button in the top section of the screen if you need to check the content of your application, check your Application Fee payment code, or print out your Examination Ticket or other required documents.

　Step 1.Confirm the information you need for your application

Before applying online, be sure to check the Undergraduate Application Handbook and the documents you will need.
Moreover, please check all important dates relevant to your application (such as application period, application fee payment deadlines, and deadlines for submission of application documents)

◆2026 Undergraduate Application Handbook
◆Download forms specified by APU and fill in the form(https://www.apumate.net/en/admissions_guide/download/)
◆Prepare your Academic Transcripts and Certificate of English Proficiency
◆Prepare your ID Photo data

 

Because you need to pay the Application Fee after completing the online application, please prepare your application with plenty of time to spare. The operating hours of convenience stores, ATMs, and other payment facilities may vary, so be sure to check them in advance. Send your hard copy application documents by express simplified registered postal mail.

　Step 2.Check and prepare the technical requirements for applying online

You will need to make the following preparations before using the online application system.

1. Recommended environment

Please check here for details on recommended hardware and software.

2. E-mail address

Cellphone e-mail addresses are accepted, but you may need to use a computer (or smartphone, etc.) browser to open hyperlinks contained in e-mail messages.
If you do not have an e-mail address, please obtain one that can be used through a computer, smartphone, etc. before beginning your application.

You will receive notifications by e-mail from APU after completing payment of the Application Fee.
*Please be sure to enter a valid e-mail address. If your e-mail software is set up to receive messages from certain domains only,
please ensure that it accepts messages from the (@52school.com and @apu.ac.jp) domain.

3. ID photograph data file (jpg/png format; file size between 100KB and 3MB)

After registering your online application you will need to upload your ID photograph via the "Online Application Status and Uploads, etc." page. Please note that your application will not be complete if you do not upload your photo.
Before beginning your application, please go to an ID photo booth or the like (one which allows you to download your photo in digital form) and have your photo taken on a plain white, black, or grey background. You may also take the photo on a digital camera, smartphone, or tablet,provided it satisfies the requirements shown below. (Save the photo to a saved images folder.) The photo you upload will be used to confirm your identity on the day of the examination/interview. There is no need to send a hard copy of the photo by post.

ID Photograph Requirements
Please ensure that your ID photograph file meets the following criteria.

Must be in color, be taken from the front, and show the applicant from the chest up, with no headwear, no background scenery, and no border. Must be taken on a plain white, blue, or grey background. Minimum file size is 100KB and maximum is 3MB. The file must be in JPEG or PNG format (filename extension .jpg or .png)

  • ※The following are examples of photographs that are not accepted.
  • ※Not facing the front (facing sideways, etc.)
  • ※Background scenery is visible (actual scenery or pattern)
  • ※Lighting is reflected (the reflection obscures part of the face or glasses)
  • ※Image is out of focus or blurred owing to vibration
  • ※Hair is hanging over and obscuring the eyes
  • ※Face is in shadow
  • ※Shadow is visible in the background
  • ※Contour of face is obscured by muffler or scarf
  • ※Out of the frame
4. Printer

Please have a printer that can print documents on white A4 paper. If you do not have a printer at home, use one at school, a convenience store, or other location where you can print PDF files.
*The Application Confirmation Slip needs to be printed in color. You will need to use a color printer for this.

　Step 3.Enter your application details and applicant data

Refer to the How to Apply Online information and follow the on-screen instructions to enter the required information.
If you have any queries during this process, please check the FAQ and inquiries information.
You will not be able to alter the information you enter after your online application is complete.

*Please be sure to take note of the application number and security code that is shown on the screen after you have completed your online application.

Please download the Application notes form here）

*Several types of numbers will be issued for your online application.Please click here for details.

　Step 4.Pay the Application Fee

Pay the Application Fee by credit card, at a convenience store, via Pay-easy at a financial institution ATM, or through online banking. You may need to pay a processing charge in addition to the Application Fee.
You can find more information on the payment methods available here.

　Step 5.Upload your ID photograph

Log in to "Online Application Status and Uploads, etc." using the Check Application button in the top section of the screen, and upload the ID photo you prepared in Step 2, "Check and prepare the technical requirements for applying online."

If you need to change the photo after the registration, please contact the university. However, you can contact only within the application registration period.
For information on how to upload your photo file, please see How to Apply.

　Step 6.Upload your application documents (files)

　Application Essay
　Activities Report Form (plus certificates, etc.)
　Essay Sheet
　Certification of English Proficiency
　*The documents you need to upload vary depending on your application type. Please check the Undergraduate Application Handbook as necessary.

　Step 7.Post your (required) application documents

Refer to the Undergraduate Application Handbook to prepare the documents you need to send by post, and print out your Application Confirmation Slip and Address Label.
Affix the Address Label to a regular Standard Size 2 envelope (240mm x 332mm), and be sure to send it using express simplified registered postal mail.

【Second and subsequent applications】 There is no need to resubmit school-issued documents once submitted. If you need to send additional documents when applying for the second time or later, please send only those documents. Please refer to the Application Handbook for the documents that can be diverted.

【For applicants from overseas】 When sending application documents from overseas, please make sure that they arrive at APU by the application deadline, and send them by DHL, EMS, FedEx, or any other means that provides a postal record. High school transcripts and other school-issued certificates may also be submitted via e-mail. Please note that only documents sent directly to the university by e-mail from the applicant's educational institution will be accepted. Documents sent by the applicant by e-mail will not be accepted. For more details, please refer to the Application Handbook.

Documents that can be used for subsequent applications*

・Transcript
・English Proficiency Evaluation
・"Proof of Overseas Education Period" or Other documents, which can prove the period of overseas education
・Graduation Certificate

*Please submit documents that were issued within three months prior to the start date of application period. If you have already graduated from high school and there is no change in your grades, please submit the latest certificate at the time of application.

*Reuse beyond the academic year of the entrance examination is not permitted. Please see the Undergraduate Application Handbook for details.

Final stepApplication complete: Print out your Examination Ticket (at a later date)

Once you have completed the application procedures, you will be able to print out your Examination Ticket during a designated period.
Log in to "Online Application Status and Uploads, etc." using the Check Application button in the top section of the screen, and print out the Examination Ticket 1 and Examination Ticket 2.
Please refer to the Undergraduate Application Handbook for the designated period.

*Please keep them with you.
Applicants who apply for the following application types will not receive the Examination Tickets.
・Admissions for Returnee Students
・Admissions for International Baccalaureate (IB) Diploma Students
・Admissions by School Recommendation

 

Handling of Personal Information

Please be sure to read the information on handling of personal information below before starting your application.
Once you have read through the information, check the box to indicate that you consent to the handling of personal information, and click the button to begin the Apply Online.

■Policy on Handling of Personal Information at Ritsumeikan Asia Pacific University

Ritsumeikan Asia Pacific University (hereinafter called “the University”) handles personal information obtained by the University from prospective students as set forth below, in compliance with laws and regulations relating to the protection of personal information and the Ritsumeikan Trust Personal Information Protection Regulations.

(1)Purpose of Use

Personal information on students will be used for the following purposes:

  1. Provision of learning support for students, etc. including enrollment record control, registration control, performance control, and tuition fee information control
  2. Provision of living support for students, etc. including life consultation, after-school activity support, scholarship control, and health control
  3. Provision of career and job students, etc. including career guidance, job search activity support, and career and job search information control
  4. Consulting with guardians about registration, performance, and careers including notifying guardians of performance
  5. Execution of entrance exam business and enrollment procedure business
    • ①Entrance examination (application processing, sending of examination tickets, and entrance examination) and selection
    • ②Notification and announcement of results
    • ③Sending various questionnaires after entrance examinations
    • ④Sending enrollment procedure documents to successful applicants
    • ⑤Sending information about life after enrollment (housing arrangements, accident insurance, and consumer cooperatives) to successful applicants
    • ⑥Implementation of pre-enrollment "English class placement test" for successful applicants
    • ⑦Preparation of documents for obtaining and renewing status of residence
  6. Sending various guides for Ritsumeikan Asia Pacific University and other schools established by The Ritsumeikan Trust
  7. Managing use and security control of school facilities and equipment
  8. Issuance of certificates
  9. Provision of necessary information to partner universities within Japan and overseas based on academic exchange agreements
    ■List of Ritsumeikan Asia Pacific Universityʼs Partner Universities and Institutions
    https://www.apu.ac.jp/abroad/search-university/
  10. Provision of necessary information to groups operating scholarship businesses
  11. Provision of necessary information to the group consisting of graduates (Ritsumeikan Asia Pacific University Alumni Association)
  12. Provision of necessary information to the group consisting of the parents of students (APU-club Domestic Studentsʼ Parents Association)
  13. Provision of necessary information to groups permitted by the Ritsumeikan Trust 　Personal Information Protection Committee
  14. University assessments (self-assessment, third-party assessment, accreditation, etc.), and statistical research
  15. Education, research, and FD activities
  16. Integrated educational guidance (including lifelong learning support) with each school established by the Ritsumeikan Trust, and statistical surveys and analysis
  17. Other purposes related or incidental to each of the above

(2) Management of Personal Information

Personal information on students is securely managed in line with laws and regulations and the Ritsumeikan Trust Personal Information Protection Regulations so that it is not leaked, lost, or damaged.

(3) Outsourcing Services Associated with the Provision of Personal Data

The University may outsource certain work that includes the handling of personal data to a third-party entity having executed an agreement on the proper handling of personal information.

(4) Provision of Personal Data to Third Parties

The University does not provide personal data to groups other than The Ritsumeikan Trust without the prior consent of the subject; provided, however, that information may be provided without the consent of the subject in cases where appropriate provision is required under laws and regulations.

(5）Shared Use of Personal Data

The University, as the party responsible for the management of personal data by The Ritsumeikan Trust, may share personal data in the following cases. Other cases in which personal data is shared will be clearly indicated when collecting data.

Personal Data on Students and Parents (Guardian and Guarantor etc.)

Personal Data to be Shared [Students] Name, student ID number, college, department, student year, semester, enrollment status classification, year enrolled, year graduated, year expect to graduate, decision on graduate, current address and telephone number, permanent address and telephone number, students
[Guardian and Guarantor etc.] Name, address, telephone number and e-mail address
Scope of Shared Users APU Domestic Student Support Association
Purpose of Use To inform of activities by the parents association, to send out bulletins

Personal Data on Graduates (Alumni)

Personal Data to be Shared Name, alumni number, permanent address and telephone number, current address and telephone number, year enrolled, college, year graduated, seminar group, club, nationality, gender
Scope of Shared Users The Ritsumeikan Trust, Ritsumeikan Asia Pacific University Alumni Association
Purpose of Use Alumni networking, including notification of activities by the alumni association and sending out bulletins